How we check the data

Where it comes from

Two public files from the Florida Department of State, Division of Corporations. Nothing is scraped from social media, bought from brokers or guessed.

Daily filings

Every new Florida business, published by the state each business day: company name, entity type, filing date, principal address, owners and officers, registered agent. We pull it every morning. We keep only new for-profit entities.

Owner emails

The email address given to the state on the filing, released every quarter. That is the only source of emails in our lists. We never guess or pattern-match an address (no "firstname@company.com").

What we filter out

The raw state file mixes owners with the people who file for them. These checks run on every list before you get it.

Formation services

If the email belongs to LegalZoom, Northwest, ZenBusiness, Incfile, Bizee or a similar filing service, we remove it. That address reaches the service, not the owner.

Accountants and filing agents

If the same email or company domain appears on 5 or more filings, it belongs to whoever files for others, not to the owner. We remove the email and mark the row Filed via professional. That includes personal Gmail and Yahoo addresses used by agents for hundreds of clients.

Domains that can't receive mail

For every company domain, we check that it has a mail server (an MX record). If it doesn't, the email is removed. In a recent Miami-Dade list, 829 of 831 company domains passed.

Virtual offices and shells

An address shared by 5 or more new filings, or the registered agent's own office, is marked Virtual / shared address. Names that read like holding or investment companies are categorized so you can skip businesses that don't operate.

Duplicates

One row per business. When a business appears in several daily files, the newest filing wins. A person listed twice with two titles counts once.

What we don't verify

So you can plan around it.

We don't test each mailbox one by one. The address is what the owner gave the state; it can have a typo, and most are 1 to 3 months old. If you send at volume, running the list through your usual email verifier is a good idea.
Industry is read from the company name, so a name like "JM Group LLC" lands in "Other / Unclear".
"Likely Hispanic owner" comes from US Census surname data. It's a hint for bilingual outreach, not a fact about the person.
No phone numbers. Florida doesn't publish them.

Flags in every file

Columns you can filter on in Excel or your CRM.

Column	What it means
Filed Via Professional	An accountant or filing agent submitted it. The owner may already have a provider.
Owner Has Other Business	The email is on a domain that doesn't match this company: likely the owner's other business.
Multiple Owners	Two or more people listed as owners or managers.
Partnership Return Likely (1065)	Multi-member LLC that files a partnership return by default.
Owner Out of State	The first owner's address is outside Florida.
Virtual / Shared Address	Address shared by 5+ new filings, or the registered agent's office.
Likely Hispanic Owner	Owner surname is mostly Hispanic in Census data.